Sales, inventory, accounting, HR, customers and projects in one system, for companies with one branch or many. Without the cost and complexity of a traditional ERP.
CAPHI is pronounced like the Arabic word الكافي (al-Kāfī), meaning "the sufficient". The name captures one idea: a business should need only one system, and that system should be sufficient for everything it does.
Built for everyone, fluent in Arabic
CAPHI is designed for businesses in any market. Its Arabic roots show in first-class Arabic support, with full right-to-left screens, alongside English and several other languages.
Why CAPHI was built
The team behind CAPHI kept seeing the same problem. Businesses were running their day-to-day work across a patchwork of separate applications: one for sales, another for accounting, and others again for staff, customers and projects. Each came with its own cost, and none of them shared the same information.
The obvious alternative, a traditional ERP, was rarely a real option. Most were too complex to set up and too expensive for small and mid-sized businesses.
CAPHI was created to close that gap: a single system that brings sales, inventory, accounting, HR, customer relationships and projects together, without the cost and complexity of a traditional ERP.
Five pillars, one word
Each letter of CAPHI stands for one pillar the system is built on. Together they spell the idea behind it.
C
CRM
Leads, follow-ups, campaigns, proposals and a customer portal.
A
Accounting
General ledger, bank and cash accounts, financial statements.
P
Project
Projects, tasks, time tracking and project invoicing.
H
HRM
Leave, attendance, shifts and payroll.
I
Inventory
Products, stock across branches, purchasing and transfers.
Everything you need, from day one
These capabilities are included in every CAPHI system, before any modules are added.
Sales and invoicing
Quotations, proforma invoices, sales orders and invoices that convert from one to the next. A fast point-of-sale screen, returns, shipments, discounts, price groups and recurring billing.
Purchasing
The full cycle from purchase requisition to purchase order, goods received and purchase return, with spreadsheet import and status tracking.
Inventory and products
Single products, variations and bundles. Opening stock, adjustments, batch numbers and expiry dates, stock transfers between branches, and barcode labels.
Finance, expenses and cash
Expense categories and recurring expenses, full or partial payments, cash registers per shift, and bank and cash accounts with automatic posting.
Customers and suppliers
Profiles, customer groups, statements you can view and email, payment history, balances due, duplicate detection and a map view.
Notifications
Customizable message templates sent by email, SMS and WhatsApp, with automatic reminders for overdue payments and in-app notifications.
Administration and control
Detailed role permissions, branch-level access, tax rates and groups, data import and export, scheduled backups and a complete activity log.
Reports and insights
More than 40 built-in reports covering profit, sales, purchases, stock, tax, customers and staff.
Modules for every kind of business
Each module can be switched on for a business and included in subscription packages, so every business gets exactly the tools it needs. CAPHI offers 15 modules.
Business management
Accounting
Full double-entry bookkeeping that updates itself from sales, purchases, expenses and payments.
HRM
Leave, attendance and payroll, plus everyday team tools: tasks, documents, messages and a knowledge base.
CRM
Leads, follow-ups, campaigns, proposals and a self-service customer portal.
Project
Projects, tasks, time tracking and project invoicing.
Asset Management
Track company assets, who has them, warranties and maintenance.
Manufacturing
Recipes, production runs, costing and wastage for businesses that make what they sell.
Industry solutions
Restaurant & Café
Table service, kitchen and waiter screens, and menu add-ons for restaurants, cafés and coffee shops.
Repair
Job sheets and repair workflow for phone, electronics and device repair centers.
Booking
Appointment scheduling with staff shifts, reminders and online booking.
Gym
Members, memberships, attendance and classes for gyms and fitness centers.
Rental
Equipment and item rental with time-based pricing and deposits.
Package Management
Prepaid hour packages and timed visits for coworking spaces, study halls and seat-based centers.
Platform and integrations
Superadmin
Offer CAPHI as a subscription service: sign-ups, packages, billing and coupons.
Connector (Open API)
Connect mobile apps, websites and other business systems to CAPHI securely.
WooCommerce
Publish your catalogue to a WooCommerce store and receive web orders as sales.
Made for specialist businesses
Three industries where one CAPHI account replaces several separate tools.
Coworking and study spaces
Sell time, not products
Customers buy a pack of hours, and each visit is recorded as a session that uses those hours.
Hour packages defined by price, number of hours and validity period
Start and end a session with one click, even adding a new customer on the spot
Smart billing takes hours from the soonest-expiring package first, and charges extra time at an hourly rate
Reports on visits, returning customers, peak hours, busiest days and seat occupancy
Equipment and item rental
Rent by the hour, day, week or month
Items go out and come back, with availability and prices worked out for you.
Items with hourly, daily, weekly and monthly rates and deposits
Automatic availability checks and pricing for any rental period
Confirm or reject reservations, mark pick-up and return, extend rentals
Turn a rental into an invoice, refunding or keeping the deposit
Repair centers
From device in to invoice out
Job sheets and a repair workflow for phone, electronics and device repair.
Record the device, fault and checklist, assign technicians and attach photos
Your own repair statuses, in your own order
Add spare parts from stock and turn the job into a repair invoice
A public page where customers check status by job number, invoice number or mobile number
Build your system
Choose your business type and see CAPHI tailored to you.
Retail & Supermarket
A fast checkout screen for counter sales, with stock tracked across every branch.
Web-based: staff work from a desktop, tablet or phone with nothing to install.
Start with one branch, then add branches, warehouses, users and modules.
A provider can host many independent businesses, each with its own data, users and subscription.
English, full right-to-left Arabic and several other languages.
Security and control
Role-based access, with staff limited to their branches.
An audit trail of important changes and who made them.
Scheduled automatic backups, with the option to keep files in cloud storage.
Apps and partner systems connect only with access the business grants and can revoke.
Automation
Recurring invoices and recurring expenses created on schedule.
Reminders for overdue payments, bookings, CRM follow-ups and subscription expiry.
Automatic staff clock-out and reward-point updates.
Products and orders kept in sync with your online store.
Integrations
International and regional payment gateways for invoices and subscriptions.
Email, SMS and WhatsApp click-to-send.
Two-way link with WooCommerce: products out, orders in.
An open API for mobile apps, websites and other systems.
Customer-facing experiences
Customers view quotations and invoices from a link and pay online.
A customer portal for purchases, statements and order requests.
Repair status lookup, QR check-in for gym members and online booking.
A public pricing page with online sign-up.
One system instead of a stack of tools
Most businesses patch together separate apps for sales, accounting, staff, customers and their industry. Each one has its own bill, its own login and its own copy of your data.
A stack of separate tools
A separate subscription and login for every tool
The same customers and stock re-entered in each one
Reports split across tools that never share data
Connections between tools to build and maintain
CAPHI
One plan, plus only the industry modules you need
One login for your whole team
Sales, stock, accounts and reports share the same data
Add a module to your existing account with nothing re-entered
For example, a gym runs on one CAPHI plan plus the Gym module, instead of fitness software, accounting software and a separate CRM.
Simple, transparent pricing
Pick a core plan, then add only the industry modules you need. All prices in USD.
Add a module to your existing CAPHI account with no separate login and no re-entered data.
Repair
$25/mo
Restaurant & Café
$35/mo
Booking
$19/mo
Gym
$34/mo
Rental
$25/mo
Package Management
$25/mo
Need more room?
Grow past your plan limits without changing plans.
Extra branch
$26/branch/mo
Extra user
$5/user/mo
For resellers and providers
Offer CAPHI as a subscription service to your own customers: sign-ups, packages, billing and coupons, each business with its own data, users and subscription. Talk to us about reseller pricing.
CAPHI is an all-in-one business management system. It brings sales, purchasing, inventory, finance, HR, customer relationships and projects together in a single system that staff can use from any device with a web browser.
Who is CAPHI for?
Small and mid-sized businesses, from a single shop to multi-branch companies, across retail, services, hospitality and specialist industries such as repair centers, gyms and rental companies.
Can I manage several branches?
Yes. You can manage several branches, shops and warehouses from one account, each with its own team, permissions and settings. Staff access can be limited by role and branch.
Do I need to install anything?
No. CAPHI is web-based and works in a browser on desktop, tablet and mobile.
Does it support Arabic?
Yes. CAPHI has first-class Arabic support with full right-to-left screens, alongside English and several other languages.
What are modules?
Modules add capabilities for specific departments and industries, such as accounting, CRM, repair, booking or gym management. Each one can be switched on for a business and included in subscription packages.
Can I connect my online store or my own apps?
Yes. The WooCommerce module links your catalogue and orders with an online store, and the Connector module provides an open API for mobile apps, websites and other business systems.
Is my data safe?
You decide what each role can see and do, important changes are recorded in an audit trail, and scheduled backups run automatically, with the option to keep files in cloud storage.
Can I import my existing data?
Yes. You can import contacts, products, opening stock, sales, expenses and prices from spreadsheets, and export products and prices.